Office Visit Audit Logs

Office Visit Audit Logs

Purpose: The purpose of this feature is to increase transparency in the system. Audit logs were in the system previously but they were difficult to find and cumbersome to read. We have increased their accessibility as well as making a few U.I. tweaks to enhance the user experience.

Audit logs on the student detail page.

1. Navigate to the student detail page.

2. Scroll down to the Office Visit section of the student detail page.

2a. You will notice that several changes have been made to this card. To make room for the audit history we have moved the seen/not seen information from a column to an Icon. 

2b. We have also added an audit link to take you to the audit log for a specific office visit. 

3. To view the audit log history for an office visit select the audit log link. This will take you to the audit history for a specific office visit. 

4. Once you are on the Office Visit Audit History Page you will notice that edits are separated into section. The first section at the top of the list will be the initial creation of the office visit. 

Each section below the initial creation will indicate that something was changed or added to the office visit and saved. The initial log will show all possible fields but each subsequent log will only show the fields where data was changed or added. 

If the initial information in a field has changed it will show the initial information then an arrow then the text that the initial information was replaces with. If there is a line through the initial text the system is indicating that that information was deleted from the previous record. In the example used you can see that "gave motrin" was added to the Assessment/Treatment field. 

Please Note: An audit log will be created every time an office visit is saved. If an office visit is deleted it will have the word deleted in the Audit History column. If you click on the word deleted it will take you to an audit report of what was deleted from the office visit.